CourseTrackR is a practical, map-led platform that helps golf clubs manage, document and demonstrate the work and improvements happening across their course.

What is CourseTrackR?

CourseTrackR is the living record of your golf course.

It brings projects, course works, planning, photos, team communication, biodiversity records and reporting together in one place, helping teams stay connected, retain important knowledge and turn everyday activity into clear reports and update

Who is CourseTrackR for?

CourseTrackR is designed primarily for golf course superintendents, course managers and their teams.

It also helps general managers, committees and other club stakeholders better understand what is happening across the course through clearer records, reports and updates.

Different access levels allow people to contribute, manage information or view progress without everyone needing the same permissions.

What problems does CourseTrackR solve?

Important course knowledge is often spread across spreadsheets, folders, phones, messaging groups and the memories of individual staff members.

CourseTrackR gives that information a permanent home. It helps clubs:

• retain knowledge when staff or committee members change

• see what work occurred, where and when

• coordinate ideas, actions and longer-term projects

• connect photos, notes and activity to locations on the course

• track progress over time

• prepare clearer updates and quick and simple reports for committees, members and other stakeholders

What can we record?

Course teams can document a wide range of activities, including:

• planting

• tree works

• habitat care

• weed control

• maintenance

• infrastructure and course-improvement projects

• observations, photos and other relevant course activity

Records can include dates, locations, notes, photos, quantities, assigned team members and follow-up actions.

What is the To-Do Board?

The To-Do Board is a shared planning and task space for the whole club. It can be used to capture ideas, record notes, plan future work and allocate greenkeeping or course-related tasks to team members.

Cards move through Ideas, To Do, Doing, Done and Converted, giving the team a simple view of what is planned, underway or completed.

When an idea or task becomes formal course work, it can be converted into a Works Log or Project with key information already carried across. This keeps day-to-day planning connected to the course’s longer-term record.

The board supports practical team coordination, while Works Logs remain the permanent record of work completed.

What do you mean by an “interactive course map”?

A practical satellite-based map view that helps clubs see works, biodiversity records and projects in one place. The aim is to provide useful course context, not a heavy GIS workflow.

Can CourseTrackR help our team communicate?

Yes. The built-in Course Channel provides a shared space for course-related messages, images, updates and conversations.

Team members can link discussions to work records, mention colleagues and keep operational knowledge within the club’s system rather than losing it across personal phones or disconnected messaging threads.

Will CourseTrackR create more administration?

CourseTrackR is designed to keep administration light.

Teams record activity as it happens, then reuse that same information across maps, timelines, summaries and reports. This reduces the need to search through old emails and photos or rebuild updates from scratch.

Clubs can start with one practical use - such as projects or works logging - and expand their use over time.

Can it be used on the course?

Yes. CourseTrackR can be accessed from phones, tablets and desktop computers, allowing staff to add notes, locations and photos while working around the course.

There is no separate desktop software to install.

What are biodiversity records?

Biodiversity records help clubs understand the flora, fauna, fungi and other species being observed on or around their course.

Records may come from the club, staff, volunteers, citizen-science platforms or relevant public datasets. Connecting these observations to the course map can help inform future works, protect important areas and communicate the broader value of the course landscape.

Do we have to use iNaturalist or citizen science?

No. Citizen science is entirely optional.

CourseTrackR can be used for course works, projects, planning, communication and reporting regardless of whether a club participates in iNaturalist or another biodiversity-recording program.

What does reporting include?

CourseTrackR turns recorded activity into clear, repeatable outputs for different audiences. These may include:

• committee and board updates

• member-facing summaries

• AGM or annual-report content

• council and stakeholder reporting

• project progress reports

• before-and-after comparisons

• seasonal highlights and positive course stories

Because the underlying information has already been recorded, teams do not need to rebuild every update from the beginning.

Is CourseTrackR a task-management, GIS or compliance platform?

CourseTrackR includes planning, assignments, mapping and record-keeping, but it is not intended to replace specialised chemical-compliance, irrigation-control, financial, asset-management or enterprise GIS systems.

Its purpose is to give clubs one practical place to manage and preserve the story of what is happening across their course.

Who controls our information and what is shared?

The club controls what is entered into CourseTrackR, who can access it internally and what, if anything, is shared outside the club.

User permissions can be set for administrators, staff and read-only users. Member-facing or public updates are only produced and shared when the club chooses to do so.

Can CourseTrackR support more than one course?

Yes. CourseTrackR can support nine-hole clubs, standard 18-hole courses and multi-course venues.

The platform allows users to move between courses while maintaining the appropriate records, maps and reporting for each course.

Is CourseTrackR available now?

Yes. CourseTrackR is live and being used by Australian golf clubs.

The platform was shaped and tested with golf course superintendents and course teams through its Foundation Pilot Program and continues to evolve in response to practical industry feedback.

How are CourseTrackR, Golf Fore Nature and Environmental Golf Solutions connected?

CourseTrackR is developed by Golf Fore Nature Pty Ltd and operates as a standalone platform for golf clubs and industry partners.

Golf Fore Nature is the related community initiative that connects golfers with the landscapes and wildlife found across golf courses.

Environmental Golf Solutions is a separate golf-course vegetation and biodiversity consultancy. Its practical industry experience helped inform the development of CourseTrackR, but clubs do not need to be Environmental Golf Solutions clients to use the platform.

How do we get started?

Book a demonstration and tell us a little about:

• your club and course setup

• who will use the platform

• what you currently want to manage or record

• the reports and updates your club regularly needs

We’ll demonstrate the platform, discuss the most useful place for your team to begin and guide you through onboarding.

See your course more clearly

Discover how CourseTrackR can help your team protect the course, preserve its knowledge and prove its positive impact.

Book a demo