Features
CourseTrackR is designed to keep admin light. The platform brings together simple tasks, course planning, works, projects, team communication, biodiversity records and reporting in one practical system, helping clubs coordinate activity, retain important knowledge and communicate progress clearly.
Interactive Course Map
See course works, biodiversity records and project areas in one map-led workspace. CourseTrackR uses a practical satellite-based view to help clubs understand what is happening across the course without overcomplicating the experience.
Historical Views
Track change over time through historical imagery, evolving records and site activity. This gives clubs a clearer way to show progress, revisit previous work and build a visual picture of how the course is changing.
Projects & Vegetation Areas
Map and manage both time-bound projects and areas requiring ongoing care.
Use Projects for defined improvements with planned actions, dates, photos and progress. Use Vegetation Areas for longer-term management zones such as native rough, remnant vegetation, creek corridors, wetlands or dune areas.
Works logs and photos can be connected to either, while individual projects can sit within a broader Vegetation Area, building a clear record of how each part of the course is being managed and improved over time.
Log course works & follow ups
Capture the works your team is already doing — from planting and habitat care to tree works, weed management, irrigation follow-up and projects & infrastructure. Assign actions, set due dates, add notes and photos, and keep everything tied to the right course context.
Shared To-Do Board
Capture ideas, plan future work and allocate greenkeeping or course-related tasks across the team. Cards move through Ideas, To Do, Doing, Done and Converted, giving everyone a clear view of what is planned, underway or completed.
When a task becomes formal course work, convert it into a Works Log or Project with the key information already carried across—connecting everyday planning with the course’s longer-term record.
Course Channel: built-in club communication
Replace the after-hours “WhatsApp” group with a purpose-built channel inside CourseTrackR. Every club gets one shared channel for course operations, project talk, and work-log updates — all in one place, tied to your records.
One channel per club — no hopping between apps or losing messages when staff change
Send messages, images, and linked work logs in a simple chronological chat
@mention team members to notify them instantly
Reply in threads to keep project conversations tidy
Push notifications so ground staff get alerts on the course
Biodiversity records & context
Bring together biodiversity records and broader environmental context in one place. Whether records come from club activity, citizen science or trusted public datasets, CourseTrackR helps clubs see what is being recorded on and around the course in a more practical way.
Reporting & share-ready updates
Generate committee-ready summaries and stakeholder-friendly updates without rebuilding documents each time. CourseTrackR helps clubs turn day-to-day activity into clear outputs that are easier to review and share.
Stewardship Indicators
Track simple evidence-based indicators that show activity, follow-through and accountability over time. CourseTrackR helps clubs demonstrate that work is being recorded, actioned and communicated.
Book a Demo
Tell us about your club, course setup and what you want to map, track and report. We’ll follow up to arrange a demo and discuss the best onboarding pathway.